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Implementing Accommodations

Alternative Testing:

Student and instructor must discuss where the exams will be taken. The instructor determines the most appropriate location:

  • Exams and quizzes proctored within the department.
    • Exams with department specific software must be administered within the department.
    • Instructor can choose to proctor any of their exams or quizzes within the department as long as the accommodation is being met.
  • Exams and quizzes proctored at the Testing Center (TC)
    • Blackboard exams will be proctored at the TC.
    • The TC provides technical assistance to instructors by calling 426-4357.
  • Exams and quizzes proctored at the EAC
    • The instructor must submit the Alternative Testing Contract. The link to this electronic form can be located at the bottom of the students’ accommodation letter. This must be completed before the student can schedule an exam with the EAC.
    • The student is responsible for scheduling their exams and quizzes one calendar week in advance through the Access Portal.
    • The student should schedule their final exams three calendar weeks in advance through the Access Portal.
    • Student and instructors will receive an email notification for all scheduled exams.

Alternate Format:

Step 1: Once the accommodation has been approved by the EAC, the student must log into the Access Portal and select the textbooks needed in Alternate Format.

Step 2: Alternate formatted materials will be returned to the student.

Note Taking:

Step 1: The EAC will email the instructor and student to see if the course warrants a note taker.

  • If a note taker is needed, the EAC will email the class roster to recruit a note taker.
  • If a note taker cannot be recruited from the class then the EAC will hire an individual to come into the class and take notes.

Step 2: Once notes have been uploaded to the Access Portal by the note taker, the student receiving the notes will be able to download the notes from the Access Portal.

Flexibility in Attendance:

Step 1: Student and instructor should review the EAC Guidelines for Determining Parameters of Flexibility in Attendance.
Step 2: Student and instructor must discuss the terms of the Flexibility in Attendance Agreement.
Step 3: Instructor submits the Flexibility in Attendance Agreement to the EAC.
Step 4: EAC sends a copy of the agreement to the student and the instructor.

Captioning:

Step 1: Deaf or hard of hearing students request captioned videos as an accommodation
Step 2: The EAC sends an email to the instructor notifying him/her that videos need to be captioned.
Step 3: Instructors submit the non-captioned videos to the EAC.
Step 4: The EAC captions the video and returns it to the professor and with instructions to use.

Interpreters and Transcribers:

  • An interpreter will provide sign language interpreting and a transcriber will provide real-time captioning for deaf and hard of hearing students.
  • Interpreting or transcribing services may occur in the classroom or remotely.
    • Classroom interpreters and transcribers will sit in the classroom and facilitate communication between the instructor and student.
    • Remote interpreters and transcribers will require the instructor to wear a microphone and the student will watch the interpreter or read the real-time captioning on a computer screen.
  • Interpreters and transcribers will work with the instructor and student to determine the most functional seating arrangement.